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Waikato river and hills
Grants and Funding / How To Apply

How to Apply

Usernames and passwords belong to each individual, not the organisation. Once you have your own login and password you can apply for funding.

First time applicants


First time applicants need to complete the eligibility quiz to apply for their own login and password on the Grantee Portal.

Returning applicants


Use your existing login and password to apply for funding in the Grantee Portal.

All applications must be submitted online by 4.30pm on the closing date of the grants round.

Pasifika performers smiling and posing in costume
Image courtesy of K'aute Pasifika Trust

Instructional Videos

We have created some useful videos to guide you through the application process.

Multi-factor Authentication

It's important to us that we keep your information safe and our system secure. To add another layer of protection, in 2021 we introduced multi-factor authentication (MFA).

Information about MFA and instructions to help guide you through the process are outlined below.

  • The Trust Waikato Grantee Portal holds a significant amount of information. It’s important to us that we keep your information safe and our system secure.

    MFA is designed to comply with modern cybersecurity best practices by providing a more secure way to access your account. These precautions are a second layer to help keep your personal and organisational information secure.

  • Video instructions:

    Step by step instructions:

    To set up MFA by text message, you’ll need a mobile phone and a computer (laptop, desktop, or tablet) to access the Trust Waikato Grantee Portal.

    1. On your computer, go to the Trust Waikato Grantee Portal login screen here. Enter your username and password, then click “Next”.

    Trust Waikato grantee portal login page indicating where to enter username and password details to proceed.

    2. Once logged in, this screen will emerge. Select “SMS” and enter your mobile phone number. Note that the country code for New Zealand is +64 (type in ‘New Zealand’ and click on the +64 New Zealand option from the drop-down menu).There is no need to add the dashes. Then click “Send SMS”.
    Trust Waikato grantee portal MFA configuration screen showing to select SMS (text-message) and entering the phone number alongside selecting New Zealand for area code +64.

    3. You will then receive a text message containing the MFA token (code) on the mobile number entered. 

    Text message with six-digit number received as MFA token.

    4. Enter the token code in the MFA screen and click “Log In”

    Grantee portal screen requiring six-digit MFA token sent via text message to be entered before logging in.

    5. Success! You have set up MFA. Each time you login, you will automatically be sent your MFA token by text.

    Grantee portal home page when successfully logging in.

    If  the token is not entered within the timeframe, you will be taken back to the home page and will have to log in and repeat the process again.

    Trust Waikato grantee portal login page showing an error message that requires credentials entered again.
  • To set up MFA by mobile application, you’ll need a smartphone with an authenticator mobile app downloaded and a computer (laptop, desktop, or tablet) to access the Trust Waikato Grantee Portal. There are many authenticator applications available. If you don’t already have one downloaded, we recommend Authy and will use that app for the instructions below.

    1. If you already have an authenticator app that you use, skip to Step 4. Otherwise start by downloading Authy (or another authenticator application of your choice) onto your smartphone. Once downloaded, open the app to begin the setup process. Enter your mobile phone number and click “OK”.

    Example set up screen for authenticator application requiring a phone number entered.
    2. You will then need to verify your Authy account through a phone call or a SMS text message. A phone call will provide you a code through an automated phone call or a SMS will send you a code via text message. Click on your preferred method. Authy will then request you enter the registration code you receive through the phone call or  text message. This example shows the six-digit code received via text message.
    Next authentication app setup step for verification through phone call or SMS, alongside the next step of entering the registration code. To the right is an example text message with a registration link and six-digit code.

    3. Success! Your Authy account is registered.  Click on the “Add Account” or “+” button.

    Authenticator app setup ready to add a first account.

    4. Now, on your computer, go to the Trust Waikato Grantee Portal login screen. Enter your username and password, then click “Next”.

    Trust Waikato grantee portal login page indicating where to enter username and password details to proceed.

    5. Once logged in, this screen will emerge. Select “Smartphone App” and then click “Scan QR Code”

    Trust Waikato grantee portal MFA configuration screen showing to select smartphone app and to scan QR code.

    6. Back on your phone in Authy (or your authenticator app), click “Scan QR Code”. Hold your phone camera up to the QR code on your computer screen and it will add the Grantee Portal to your authenticator app. Once the Grantee Portal has been added into your app, click “Next” on your computer.

    The authenticator app showing an image to scan a QR code on a website alongside the Trust Waikato grantee portal MFA configuration screen showing the QR code.

    7.  Your authenticator app will then give you a six-digit token code. Enter the token code in the MFA screen within the timeframe and click “Log In”

    Authenticator screen showing six-digit code alongside the grantee portal screen requiring six-digit MFA token in mobile application to be entered before logging in.

    8. Success! You have set up MFA. Each time you login, open your phone authenticator app to get your MFA token.

    Grantee portal home page when successfully logging in.
    If  the token is not entered within the timeframe, you will be taken back to the home page and will have to log in and repeat the process again.

    Trust Waikato grantee portal login page showing an error message that requires credentials entered again.

  • No! This setup process is for the first time only. Every time you login once your MFA is setup, you will automatically receive a token via SMS or through the authenticator application (depending on which you chose to use in setup).

Still have questions?

Take a look at our frequently asked questions - you might find your answer here.