Privacy Policy

The Trust will safeguard your personal information and your rights under the Privacy Act 2020 with regard to the collection, storage and use of, and access to, any personal information.

The Privacy Policy describes: the collection, use and disclosure of a range of information regarding trustees, staff and funding applicants or enquirers; the procedures for accessing, checking and correcting personal information held by the Trust; and the role of the Privacy Officer.  It includes a statement on website terms and conditions for users.

• You can access and browse our site without disclosing your personal information.  Users will be advised that the website uses cookies and will be asked to agree to cookies use.

• If you visit our website to read or download information, our web server makes a record of your visit and logs the following information for statistical purposes:

  • your server IP address,

  • the date and time of your visit,

  • the pages accessed and documents you downloaded,

  • the browser you are viewing the site with,

  • the referring URL/website, for example a search engine.

We use an analytical tool to collect and view non-personal visitor statistics so we can discover what information is most and least accessed, and to help make our site more useful.

We collect personal information when you:

• Fill in an online form through our website, register in the grantee portal (Fluxx) or enquire about using a community room through the ‘new user request form’.

• Communicate with us through an email address.

Your details will only be used for the purpose for which you have provided them and will never be added to any mailing list without your prior permission. We will not use or disclose your details to a third-party without your consent.

This website uses cookies (text files placed on your computer to collect standard internet log and visitor behaviour in an anonymous ie non-personal form) to temporarily store information to assist your browsing experience.  You have the ability to accept or decline cookies by modifying the settings on your computer or mobile device.  If you disable cookies then you may not be able to subscribe to a service.  Users will be advised that the website uses cookies and will be asked to agree to cookies use.

This website may provide links and pointers to internet sites maintained by third parties, which are not under our control.  We are not responsible for the contents and operation of any linked sites.

Trust Waikato only accepts online grant application requests and provides this facility through Fluxx.

 The online application process begins with an online registration.  Each group/individual combination will need an individual registration.  On receipt of your registration request we will confirm your username and password and activate your account.  You should keep this information safe not disclose it.  If you require assistance with your account then contact the Trust Waikato office.  Disclosure of your password to the staff member is NOT required. 

Fluxx also has a Privacy Policy which can be viewed at: https://www.fluxx.io/privacy-policy.

Trust Waikato uses a third party online system ‘Skedda’ to manage community room bookings. Following an individual completing the ‘new user request form’ on the website they will be registered to use the ‘Skedda’ booking system.

The ‘Skedda’ system will hold the following personal information about an individual.

• Name
• Organisation
• Type of organisation
• Email
• Phone Number

Skedda also has a Privacy Policy which can be viewed at: https://support.skedda.com/en/articles/663120-privacy-policy-for-venues